Key Duties and Responsibilities:
* Analyze project requirements while evaluating and recommending sound
approaches or applications to meet the needs of projects and clients
* Coordinate project activities and request for changes from original
specifications
Provide administrative support to the other departments
Be proficient with MS Excel, Word and Google Suite
Assist with any other administrative tasks as needed
* Act as liaison between Sales, Order Fulfillment, Contractors, Engineering,
Vendors, Factories, and Transport Companies.
* Consistently maintain digital job files with appropriate supporting documents
* Maintain intimate knowledge of clients' project schedule requirements from
sales teams and contractor feedback
* Manage risk and establish project recovery plans
* Maintain projects in Sharepoint
* Provide job account documentation to the credit department
* Update jobs on order sheets and send to customers through Sharepoint
* Reconcile project close out and provide partial or full releases to A/R
* Interact and support outside sales employees, engineers, and technical
associates as assigned by department supervisor
* Responsible for accuracy in all aspects of the jobs from creation until all
orders are closed
* Coordinate deliveries and crane meets/lifts
* Track, monitor and handle order revisions (deductions and additions)
* Handle credit and rebills, concessions and proof of deliveries
* Support and file freight claims
Bachelors Degree or an Associates Degree is a major plus
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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